Summary

The Officer: Accounts Payable is responsible for processing supplier invoices and managing payments, ensuring accuracy, timeliness, and compliance with financial procedures using enterprise resource planning systems.

Responsibilities

• Receive, verify, and process supplier invoices, ensuring accuracy and completeness of documentation.
• Prepare and process payments to suppliers in accordance with approved terms and schedules.
• Verify invoices against purchase orders and delivery records to ensure correctness before payment.
• Maintain accurate records of payables, invoices, and payment transactions.
• Liaise with procurement and departments to confirm receipt of goods and services before payment.
• Monitor payment due dates and ensure timely processing of payments to avoid delays or penalties.
• Perform reconciliations of accounts payable balances and resolve discrepancies.
• Communicate with suppliers regarding invoice status, payments, and queries.
• Ensure all accounts payable activities comply with financial controls and procedures.
• Maintain proper documentation for invoices, approvals, and payment records.

 

Education and Qualifications

• Diploma or Bachelor’s degree in Finance, Accounting, Economics, or related field.
• ACCA, CPA (Tanzania or equivalent), CIMA, or equivalent is an added advantage.
• Proficiency in both English and Swahili.

 

Requirements

• 2–4 years’ experience in accounts payable, accounting, or finance roles.
• Experience in high-volume transaction environments, procurement-linked finance, or infrastructure organizations is an added advantage.

 

Characteristics

• Knowledge of accounts payable processes and invoice verification.
• Ability to perform payment processing and reconciliation.
• Good financial record keeping and reporting skills.
• Experience using ERP systems for accounts payable.
• Attention to detail and accuracy.
• Integrity and confidentiality.
• Good time management skills.
• Strong communication skills.
• Ability to follow financial procedures.
• Ability to coordinate with procurement and finance teams.
• Responsive in handling supplier queries.
• Ability to manage deadlines effectively.

 

Reporting To

Lead: Accounting & Tax